A Travel Expense Report is an organized way for businesses and their employees to track and report their expenses for business-related trips. The expense report is usually a printed form or a spreadsheet that is filled out and kept for accounting and tax purposes.
Instead of making your own expense report in Excel or Google Sheets, Envoice has built-in fully featured easily customisable Travel reports functionality.
Report the expenses incurred during the trip
While still on the trip or after the return, you can add all your trip-related expenses to your Travel report. You can do so by creating a new Travel Report or create one from your trip request. Once you do that, you can start adding all your trip-related expenses to these reports.
Allowances for trips
Your organization might provide you with a fixed allowance per day for your daily expenses. For such cases, you can choose to create trip allowances automatically. These allowances will be calculated based on the duration of the trip and the default per diem rate.
Create a report on behalf of the other employees
In Envoice, users are able to create travel expense reports on behalf of another user. For example, you can enter expense reports for your manager if your manager has authorized you to enter reports on his or her behalf.
To create an expense report for another person, access Envoice by using your own user name and password. Then, while creating a Travel Report, select the name of the person for whom you are performing expense entry or management.
Approval workflow can be set up for Travel Expense reports. The traveller can get approval from the supervisor before costs are reimbursed. Envoice provides unlimited levels of approval – parallel or sequential -- based on your rules or travel policy.
Create a single report for a group of people